BuildIT Software Update - power faxing and more (Mar 2007)

Dear BuildIT User,

New features just added:

1. BuildIT goes international

Country, State/Province, Cellular Carriers and more have been regionalized to better suit local and international users. Maps, weather, postal, yellow pages, white pages, etc. for users in more countries. Let us know if you have any suggestions to improve the "helpers" in the system.

2. Power faxing

Tried faxing lately straight from your BuildIT account? It's fast. It's easy. There's no need to print out anything. No looking up fax numbers. No waiting for faxes to go thru. Send faxes to one or more people in seconds. You can even fax MS Word documents, PDF's, and more.

3. New help videos We've added a few new videos recently to help you get even more value from the system:

  • Creating a schedule template
  • Creating custom contact fields
  • Creating custom job types

  • New features in the coming months:

    1. Cell phone reminders

    Your cell phone will automatically be able to remind you of appointments in your BuildIT calendar … and let you know if you have new email … or faxes.

    2. New task editor

    Faster with more features. Calculate true "working days" and inputs to store custom information such as estimated price, actual price, estimated hours, actual hours, etc.

    3. Enhanced information sharing

    Share almost any kind of information in your account with people in your contact list. You choose who can see what. Now you will be able to share documents, drawings, or files with customers and other files with suppliers, vendors or subcontractors.

    4. Powerful new file storage and access

    Search and see any or all of your files in one location, including email attachments, fax attachments, and job files. Files can be tracked by version. Send a link to your contact so they can view a file ... easier and more efficient than emailng a file attachment. Plus you can track who sees what and when.

    Best regards,

    The BuildIT Team
    1 866 585 5050 x1





    The different types of contractor business systems

    Paper based systems

    Advantages: It's easy to write on paper.

    Disadvantages: Did I write it down? Where did I put it? Who has the information I need? Is it up to date? Did someone make changes on another copy?

    Harder to distribute to people that need it. Risk of multiple copies of similar (but not identical) information floating around. Big problems if information is lost/misplaced. Difficult to manage and communicate with mobile workers. Difficult to grow a business that relies on paperwork.

    Regular desktop/server based construction software systems

    Advantages: Easy to store, find, and manipulate information (but only from the computer that has the software on it).

    Disadvantages: Require at least some computer skills. Could require several different systems - some are complex. Software needs to be installed, maintained, and upgraded. Computers need to be kept running. Computers need to be connected to one another. Information needs to be backed up. Computers and information is vulnerable to theft, flood, and computer crashes.

    Connecting more than one computer is essential (it's difficult and expensive - but here's how you can get it free)

    Web based construction software systems

    Advantages: Easy to store, find, manipulate, and communicate information from any computer with an Internet connection. Easy to access. Easy to use. Avoid virtually all the headaches that come with regular desktop software

    Disadvantages: can't access information without an Internet connection, however, computers with Internet connections are everywhere - in the near future high speed wireless connectivity will be everywhere

    Learn more about systems...

    Learn more about the advantages of business systems for contractors...

    The problems with developing your own contracting systems (and how you can avoid them)...

     Scott Hutchinson
     1 866 585 5050 ext 1

    The advantages of business systems for contractors

    Businesses are not strong until their people and their systems are strong - they depend on both.

    People are key - but need to be managed, have bad days, get sick, take vacations, quit, and move on. Systems don't, they stay with the business and build lasting value.

    Business systems are the same magic ingredient that makes franchises and nation wide stores dominate in many markets.

    Research shows that businesses that put good systems in place dramatically outperform their competition.

    The advantages of using systems in your contracting business:

    More on systems...

    More on the different types of contractor business systems...

     Scott Hutchinson
     1 866 585 5050 ext 1