Using the right email system for construction, before it's too late!

If you're a construction professional, and you're using Outlook for email, this article is for you, big time. 

I admit it. I was an Outlook user ("was" being the operative word). 

Then it happened.

I won the "bad sector on hard drive" lottery, and my Outlook email file was gone forever, along with a few critical files on my hard drive. Essentially my hard drive packed it in, and I lost all my personal email.

Bummer. I was ticked. Like the girl in the photo (BTW, she's not related to me, and she doesn't work for BuildIT).

For you non techies, a hard drive is that part of your computer that stores your files, the stuff you create with applications like Word, Excel... important documents, contracts, photos, templates that you've spent hours creating. Over time, the magnetic surface of a hard drive can deteriorate, wreaking havoc for those like me who use computers as a tool only, and aren't at home "under the hood" doing surgery on our own PC's.

The computer fix-it guys told me it happens all the time. People come in to their store desperate to retrieve their files off a broken computer. People in tears, like the lady who lost all her wedding photos, a problem some us that grew up with a 35mm camera and bulky photo albums never had to deal with. They said it's best to just get a new hard drive and start all over again.

For those who are fortunate to have some or all of their data retrievable, that process can take hours... and it comes at a cost. Depending on the severity, data recovery can be in the $1000's for some individuals/companies.

Now for the good news - since I work for BuildIT, I have my own BuildIT account, with email and file storage. All my email, contacts, and files that I had uploaded over the years to the system were safe, accessible, ready and waiting for me. This whole event just further reinforced my opinion of web based systems - they are, as Gretzky said, "where the puck is going". They're the smart choice for construction professionals who want to sleep easier at night, not having to worry about doing data backups or hard drives crashing.

Just imagine if you are one of the lucky ones who is on board with BuildIT. You're computer crashes, falls off the hood of your truck, or worse yet, gets stolen. What do you do? Just jump on to another computer, log on to BuildIT and you're back in biz... literally, within minutes. 

Now, what's that worth to you? I'd say that's worth the price of admission right there. So if you're checking out construction software, and they're offering you a "download" or a box with some disks in it, well, I hope you have a good back up plan in place. Otherwise, take door number 2 and give BuildIT a shot at solving your problems.

Want to learn more about the advantages of web based systems for construction? Click here.

Or give me a call, and I'll share some more tales from the front lines, and what you can do to avoid the pain.

 Scott Hutchinson
 scott@builditsystems.com
 1 866 585 5050 ext 1

BuildIT vs FTP (File Transfer Protocol)

So you want to share some job files?

And you've found out, perhaps the hard way, that emailing attachments (especially large ones) is not the way to go.

You could subscribe to an FTP (File Transfer Protocol) service.

But here's the scoop:

FTP typically requires an FTP 'client' — meaning yet another program.  These are generally not simple to configure.  Uploading a file would be limited to those with the program and skills. So now you have to outfit all your key players (some of whom may not be high up the technology curve) with the FTP program.  Along with the client, you'll need a service (website or server) to host the files — more stuff to configure.

Downloading files would either require an FTP client again, or be handled through a web page with a simple file listing. You may have to pay someone to create this web page on your corporate website, if you have one. Now we're talking time, some technical know-how, and $$.

Now for the BuildIT advantages:

  1. Easy drag and drop file uploading through Internet Explorer.
  2. Our maximum file size is, well, big enough that it likely won't be a problem 99% of the time, but with some sweet talking, we can increase this if required.
  3. Our display is visually appealing: thumbnails, file info. And, it's easy to understand.
  4. Easy management: remove/disable files easily, see all access attempts, etc.
  5. Downloading is resumable (i.e. if the file download stops for some reason, it resumes where it left off).  Many other file download services don't support this.
  6. Files in BuildIT are presented logically within a task or a sharing link... in other words, there are associations with files that will make it easier for you to manage them.
  7. BuildIT manages the server: so no headaches about configuration, no tech support nightmares, etc.

So, launch your free test drive, click the "files" tab, and start sharing. It's one of the many advantages you'll appreciate.

 Scott Hutchinson
 scott@builditsystems.com
 1 866 585 5050 ext 1

Our famous "you can boot our butts out the door anytime" guarantee

We appreciate your trust and want to earn your lifelong business however, if you decide at any time that this system is not helping you run your business better, then:

  • If you are not totally satisfied within the first 30 days, let us know, and we'll refund your entire purchase (reluctantly, but we'll do it).
  • If you pay monthly, you can cancel at anytime, no penalties, no hard feelings (but we hope you feel guilty because we tried really hard to make sure you were satisified).
  • If you signed up for a year or more, then you received a hefty discount because we were planning for you to be around for a while (we were counting on it). Longer term contracts help us plan so we have the capacity to serve your account. So no refunds are offered on long term plans but you can give away, transfer, or even sell the unused portion of your term.
  • Whatever your reason, if you leave, you'll miss out on our slightly twisted sense of humor and all the new features that keep getting added to the system.

More on how BuildIT can help your business grow...

More on construction processes that can be systematized using BuildIT...

More on efficiency that can be gained using construction software systems...

Why software systems help construction businesses sell faster (and for more money)...

 Scott Hutchinson
 scott@builditsystems.com
 1 866 585 5050 ext 1