How to protect your business information (and make sure your data is safe, secure, and protected)

Critical questions most contracting businesses don't even think about until it's too late:

If your computers were stolen or damaged, how long would it take to get everything up and running again?

If your hard drive crashed, who would get your system up and running?

Is your information properly backed up?

Is your business information truly safe, secure, and protected?

Most contracting businesses have:

  • no password protection for important information
  • one or more computers located in unsecured work areas
  • no computer technicians onsite (or on call)
  • computers with only one hard drive per computer
  • computers that are shared by more than one person
  • one internet connection
  • no climate/dust control
  • no alternate power supply
  • limited backups (many have none)

With BuildIT's web based system you automatically get:

A Secured Facility

  • a high-security facility with a high level of redundancy
  • equipment is located in a secure card access only area (for approved staff)
  • servers are locked in their own cages
  • there are multiple ultra-high-speed connections to the internet
  • power is cleaned and surge protected through a full-time battery backup system which is backed-up by a high-capacity onsite generator
  • a fully climate controlled environment (heat and temperature fluctuations are bad for computers)
  • filtered air to remove dust (an enemy of electronic equipment)

Secured Servers

  • Servers are monitored remotely and automatically every five minutes, 24-hours a day. Over a dozen checks are performed each time.
  • Anti-Virus, Firewalls, server software, etc., is all updated continuously.
  • Access only to essential personnel using secure passwords and protocols.

High Quality Hardware

  • redundant hard drives (RAID drives) are like having two copies of your data at all times: if a drive fails for any reason, the RAID drive system automatically redistributes information so that once again, there are two copies of the same information. The chance of two hard drives failing at the same time is extremely low
  • performance hardware (dual power supplies, high-quality memory, high-quality boards, etc.)

Professional Staff

  • manage computer equipment for thousands of different clients
  • on duty all day every day 24/7/365
  • continually monitor the software and equipment
  • install and upgrade software
  • if anything goes down, staff are alerted in seconds

A Solid Backup Plan

  • two copies of all data on each server
  • all information is backed up on separate servers
  • regular off-site back ups

Which system would you rather have protecting your information?

More facts about BuildITs web based system...

Could BuildITs web based software system go down?...

The advantages of tapping into proven business systems for contractors...

Learn about our famous 'you can boot our butts out the door anytime' guarantee...

 Scott Hutchinson
 scott@builditsystems.com
 1 866 585 5050 ext 1

7 steps for contracting businesses to keep computers running like well oiled machines

To speed up your computer(s), prevent problems, and make sure everything works properly, you should:

  • Run Windows updates regularly.
  • Use an anti-virus program that is current.
  • Use an anti-spyware program that is current.
  • Remove files that plug up your computer (and clean the registry).
  • Defragment your hard drive.
  • Disable non-Windows pop-up blockers.
  • Uninstall/do not install non-essential programs.

If you want someone to do this for you:

  • contact a professional computer support company in your area OR;
  • contact www.yourtechonline.com/buildit - they can service your computer and fix most issues right over the internet.

If you want to do it yourself, here's how:

a) Use a current Windows version (XP or 2000) and Run Windows Update monthly or set it to automatic as follows:

  • Open Internet Explorer.
  • From the main menu bar along the top, select Tools.
  • From the Tools sub-menu, click Windows Update and follow the instructions.

b) If you do not have an anti-virus program you can download AVG antivirus the number one rated free program at free.grisoft.com

  • After installation, run the "updates" and then do a full system scan.
  • Make sure that the automatic updates are enabled (turned on).

c) If you or others who use your computer use (or have used) music sharing programs or similar programs, many of these install hidden spyware that can cause your computer to be unstable, slow it down, and even crash.

  • To prevent this, use anti-spyware< programs such as SpywareBlaster and SpyBot Search & Destroy.
  • You can download these free programs from www.javacoolsoftware.com/spywareblaster.html and
    www.safer-networking.org/en/download/
  • After you install these programs and each time you use them (we suggest monthly), first run their "update" options to get the latest updates.
  • Use both these programs for maximum protection.

d) Clean your hard drive and operating system "registry".

  • Visit www.ccleaner.com and download "CCleaner."
  • It's free and works brilliantly to get rid of unneeded files that plug up your hard drive.
  • It also fixes a variety of other issues/problems.

e) If you have a third-party (non-Windows) pop-up blocker disable it.

  • Pop up blockers can create more problems than they solve.
  • As there are many different pop up blockers available, there is no way to give you exact instructions.
  • Check your pop up blocker program for details.

f) Defragment your hard disk.

  • In Windows, click on the "start" menu (at the lower left of your screen),
  • then click "programs",
  • then click "accessories",
  • then click "System tools",
  • then click "Disk defragmenter."
  • Follow the instructions.

g) Never install:

  • "fun" utilities such as toolbars, screensavers, weather or joke delivery programs, etc.,
  • music sharing programs,
  • Unless they come from reputable sources, most of these programs are actually spyware and can cause significant problems.

If none of these things work then contact a professional computer support company.

Try Staples, Best Buy, or a local, trusted computer technical support company... or any 13 year old you're related to... chances are they can get you up an running in a heartbeat !

 Scott Hutchinson
 scott@builditsystems.com
 1 866 585 5050 ext 1

Common computer problems (and how to fix them)

If you are having problems such as:

  • your computer freezes,
  • your computer is slow,
  • some screens don't seem to display properly,
  • you don't seem to be able to edit certain information,
  • or you seem to be getting booted out of some programs.

These problems are likely caused by issues on your computer (and the internet can be slow too).

What does this mean for you? Well, all equipment, no matter what it is, needs at least some maintenance - the same goes for computers - so we've created a 7 step computer maintenance guide for contracting businesses. See the guide now...